The meeting was opened by secretary Elkay Wong at 8.35pm.
The secretary passed over the meeting to the manager, Mr Lim.
Agenda
1. SECURITY
Mr Lim made reference to point No 5 : The estimated cost of termite bulk ceiling be rectified to
Rm 129,00 instead of Rm 117,800 for 340 units.
The new boom gate operated with effect from 27th October 2010. The manager still noticed car tailing and Mr Guna recommended action to be taken by instituting effective enforcement i.e. leaving the enforcement of private laws to the professionals and by establishing good relationship with police personnel. If the matter is regarding movable property, the police on receiving complaints normally forward their report to MBMB to take the necessary action.
Ms Hoong noticed that there were parking lots not being utilized and suggests to the manager to contact the owners concerned to rent out their unused parking lots to the management. The manager was given instruction to give information on how many parking lots available in the next meeting. Mr Guna reminded council to demarcate the parking lines for residents’ convenience.
Mgr-Mr Lim gave an account that 1 set of key for manual boom gate operation and turnkey for power failure was given to the security.
As to boom gate cards, council has decided that one unit owner is entitled to one card. Mr Guna advised committee members & all owners to refer to their Sales and Purchase agreement to ascertain their status on parking privileges and rights.
2. ABSENT FOR 3 CONSECUTIVE MEETING
The written comment from Mdm Grace Gan , please refer to letter attached, Mdm Grace was given the wrong assumption and the committee gave Mr Lim, the manager the instruction to reply to her as it is an enquiry and not a council decision to remove her.
3. AMENDMENT TO PARA 12
In para 12 of the disciplinary meeting held on 8th October 2010 the sentence
“With reference to section 129 and 149 of the Strata Title Act ….” Be amended to “with reference to section 39 of page 129 and 149 of the Strata Title Act “
4. MAINTENANCE
Manager’s report for October 2010:
3 major complaints under maintenance.
1) Unit N4 -7 watermark on top of ceiling. Inlet pipe leakage left watermark on ceiling. Previous contractor did a whitewash and not addressing the leakage problem.
Consultant’s advice: Compensation should not be made to defaults inside the premises as that is within the ambit of owner responsibilities unless the matter is structural and concerns the building maintenance but it’s good to record owner’s concern and this same policy applies to every household.
Because this was an inlet (incoming) pipe leakage, the manager was allowed to look into the situation to replace the pipe and repaint the ceiling at cost of Rm 21.00
Secretary noted Mr Guna’s statement under Syarikat Air Melaka Bhd , anything after the meter is owner own responsibility.
2) M3-4 Inlet valve and pipe float changed. The manager decided on price setting. At this juncture Ms Hoong interrupted that committee be notified of quotation before deciding on price setting to which the manger replied there are times that urgent approval is needed and to enable him to perform his duties, he should be given the privilege to decide on the price setting in this case, but within a fixed range of costs that is to be decided by the committee.(Budget for Emergency/Urgent works)
3) R4-4 ceiling outside the room window about to collapse. A skylift would cost Rm 450 to view the damages and estimate repair costs Rm 1,000.
Mr Lim requires a camera for his duties. Committee gave him permission to purchase a camera for management use. Treasurer, Mr. Tan gave a budget of Rm 600.00. Committee wants an inventory of all office assets.
5. WATER METER
Michelle Tan, enquired through the manager whether we can reapply for individual water meter. Mr Gobin explained that Lembaga Ayer will charge Rm 1.50 per unit for individual meter apart from individual consumption whereas bulk meter is o.99cents per unit. Committee decided that the decision on this change in metered water charges be brought to AGM for approval and /or dismissal.
6. PIPING
On the question whether it serves the pangsapuri residents better to install the dimension of size of water inlet pipes from “2 inches to 1 inch and smaller”.
Manager recommended “2 inches piping “from top to bottom will also ensure sufficient pressure to unit owners from top to bottom floors.
The repair for the staircases water inlet pipes cost(per stairway) Rm 150 multiply by 34 units.
The manager be given permission to proceed with the dimension of “2 inch “pipe from top to bottom based on the manager’s recommendation.
6 stairways already changed leaving 28 units more to do (Rm 21,840 )
Mr Gobin praised the manager, Mr Lim doing his job more that what he is paid for and Council decided that the manager take over the job scope and advised on quotations and matters relating as such.
At this juncture, the manager, Mr Lim informed the committee that in event of urgent matters, he will go directly to Exco for matters which expenditure less than Rm 3,000.
(Definition of EXCO here are the Chairman, Treasurer & Secretary.)
Concerning piping quotation. Per piping Rm 1,300 and manager recommends to change 3 pipes. Manager to keep this info in file for further reference. Mr Lim was asked by Michelle Tan to inform committee that she does not want to be involved in piping but in staircase matters only.
Mr Lim quoted the cost of Riser pipe is Rm 1.350 to which Ms Hoong request for another quotation.
7. STAIRCASE
2 contractors, namely Intermediate and Soon Heng Plumbing. Mr Gobin enquired the balance of the 28 staircases to appoint Soon Heng Plumbing as they have been in panel for several years with competence service. Committee agreed and Mr Lim , the manager to breakdown calculation and resubmit at the next meeting.
Treasurer, Mr Tan & the committee members present; has given the Manager the approval to proceed and to complete the task before Chinese New Year in 2011.
8. ( R. O. Water) VENDING MACHINE
Manager to give detail calculation on the cost effectiveness of keeping the R.O. Vending machine.
9. ACCOUNTS
October 2010 maintenance collection amounting to Rm 50,000 reflected as the highest collection. This is attributed to the management of the present committee members & the new boom gate system.
10. AGM
The manger has been given instruction that the AGM be held on the first week of March next year and to prepare the necessary documents accordingly. Mr Guna, Committee members present has decided that the management consultant be appointed to advise on the preparation of AGM (but not AGM conduct) at a cost of Rm 1,000.
11. COB
Chairman , Mr Gan left word that COB will be organizing a seminar on 27th November at Johore Bahru. Mr Guna and Mr Gobin are to represent the committee with allowance allowed for travelling and expenses.
12. 11th MC MEETING
The 11th MC meeting will be held on Wednesday 1st December 2010 at 8.30pm.
There being no other business, the meeting ended at 11pm with a note of thanks to the attendees.
Elkay Wong Gan Kim Swee
Secretary Chairman
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