Minutes of Last Committee Meeting (June 30th)

From:	Gunabalan V.G. Subramanian View Contact
To:	ALL RESIDENTS
Cc:

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Agenda:

· Adjournment of meeting:

· 28^th May 2010 meeting was cancelled and postponed due to lack of quorum. Meeting re-scheduled for 02^Nd.June 2010 was adjourned to 30^thJune 2010 due again to a lack of quorum.

· Confirmation of minutes of previous meeting :

· The minutes of the previous meeting were read and passed with Mr.Gobindanathan as proposer and Ms.Hoong Ng Moy as seconder

· Renewal of Fire Insurance Policy :

· The committee unanimously consented to the renewal of Fire Insurance Policy with Tokio Marine Insurance (M) Sdn Bhd. and professional Indemnity Insurance with Chartis Malaysia insurance Berhad.

· Security :

o The committee discusses the issue pertaining to engaging a new security Agency and Council members to make the final decision.

o Mr. Gobindanathan felt dismayed with the services of BoomGate company from Kuala Lumpur and the committee decided to change the Boom Gate system to a local company and members have been asked to source prices to submit quotations for committee’s perusal.

o Mr. Gobindanathan proposed to replace the Beam that holds the chain to prevent vehicle to park in the private compound at the second gate. Committee accepted the proposal.

· Maintenance : (Water Vending Machine)

o Mr. Gobindanathan indicated that the water supply collection was not credited to the bank and question why, and on the other hand Ms.Hoong Ng Moy voiced whether the water vending machine is beneficial for the residents.

o The committee put to vote as regards to the removal of the water vending machine and it was 5 for (remaining the machine ) & 3 against(to dispose the machine).

· Michelle Tan has been appointed to look into the feasibility in keeping the Water Vending Machine

· Appointment of external auditors :

o It was agreed and accepted that H.L. Lim & Co be officially appointed as the external auditors for the Pangsapuri.

· Office Manager :

o Grace Gan Hiok Kwee briefed on the committee involvement in the administration of Office matters. An allowance of RM 20 per Hour rate on Duty acting as Office manager will be paid to those fulfilling this position.

o Grace Gan proposed for office procedures such as system of appraisal, attendance procedures, job description, etc. The office committee concern includes Grace Gan, Michelle Tan, Elkay Wong, and Mr. Gan Kim Swee will be empowered to follow up on this .

o The committee agreed to appoint a manager and Grace Gan be appointed to prepare the Job Description to be published and advertised. The Date fixed is two weeks and the subcommittee is empowered to make the decision of hiring the right candidate.

o Mr. Gunabalan will be retained as our Principal Consultant.

· All Other Business :

o Michelle Tan highlighted the concerns of the staircase water rusty pipe and to rectify the situation by changing new pipes amounting to RM 900.00 per pipe (per staircase)

· She also reported that the eaves of the roof top in Block P need replacing.

o Mr.Lim Leong Chye being absent from committee meeting for three times is unanimously dismissed and committee members Mr. Gobindanathan, Ms.Ng Peck Geok and Edmund Lee are the newly appointed maintenance subcommittee.

o Mr.Tan, the treasurer proposed to transfer RM 50,000 to fixed Deposit Account for six months. The proposal was accepted.

· Advisor’s Agenda :

o To a question posed by the consultant, committee member Ms Hoong appraised that the yellow Box painted outside the guard post is effective.

Mr.Gunabalan has seeked professional advice to upgrade the landscaping i.e. some parts of the Fencing are torn and to delineate parking lots, fire extinguishers and public assembly in case of emergency as previously agreed.

o The committee suggests priority be given to the Boom Gate and Water Pipes concerns

o Mr. Gunabalan explained concerning the Title Deed produced by Enshinsaito proves the office building is under their ownership.

o On other matters, he brought up the need to press for payments from late paymasters as this amount has balloon beyond RM 135,000.00.He requests that immediate action be taken to pursue these monies.

o Mr. Gunabalan also proposed to upgrade the vicinity of the pangsapuri with Landscaping to upgrade the property and rental asking rates.

o A owner’s List with contact number is required to be done by the office staff to have ready in case on emergency contact requirements

· 7^th MC Meeting :

o The 7^th MC Meeting will be fixed for Friday 30^th July at the manager’s office at 08.30 pm

o There being no other business the meeting ended at 11.30pm with a note of thanks to the attendees.